Employee Orientation

Congratulations on joining the Thames Valley team!

Welcome! Thank you for choosing the Thames Valley District School Board as a place to grow your career. Our staff work together in a wide range of roles to provide all of our students with opportunities to succeed, reach their goals, and transition successfully into their path of choice after Thames Valley. Our system goals reflect our commitment to student achievement, employee excellence and a safe, supportive environment.

Your energy, enthusiasm, ideas, and commitment are integral as we work together to achieve our goals for public education in Thames Valley. On behalf of the Board and Administration, we would like to extend a warm welcome and best wishes for a fulfilling and successful career with the Thames Valley District School Board.

Thank you for joining us as we continue along the path to success for all students.

Your New Employee Orientation has been divided into five sections. Please complete these sections in order.

Pre-Employment Conditions - includes important information you must complete prior to moving onto the next section.
New Hire Documentation - only to be completed once your offer of employment has been confirmed by your Staffing Specialist.
Mandatory Training - this section can only be completed once you have received your employee number (TVxxxxx).
Corporate Orientation - includes an overview of our departments and services. After watching the videos please complete the short quiz. Confirmation of completion will be sent to your supervisor.
Useful Information - includes links to information on Thames Valley services, user guides and important policies.

Pre-Employment Conditions

You are required to complete the following before you move to the next step.

Police Record Check

At your own expense, we require an original vulnerable position screening with a search of the pardoned sexual offenders database for employment purposes (volunteer will NOT be accepted). The police check is available through your local police department.

Generally this process takes 4-6 weeks. Please arrange as soon as possible. If a letter/form is required from our Board, please contact your Staffing Specialist.

The police check must be dated no more than 6 months prior to employment.

Please note: If you have lived outside of Canada within the past 5 years you may also require a record check from the police agency where you resided. This will be dependent on the parameters outlined by the police detachment where you make your vulnerable position screening request. This would apply to every location you may have resided in the past 5 years as listed in the letter that will be attached to your vulnerable position screening. If this is the case, please refer to the Citizenship and Immigration Canada website for information on how to obtain a record check for outside of Canada.

Please complete and submit the following Police Record Check Declaration when submitting your police check electronically.

Proof of Qualifications

As part of your conditional offer, as requested by the Staffing Specialist, please submit documents indicating official certification, license or registration, that has been issued by the governing body pertinent to the employee group for which you are being hired.

Health and Wellness Review

*Educational Assistants, Early Childhood Educators, Custodial, Maintenance, IT, Graphic Services staff only.

Upon conditional job offer, where applicable, the Staffing Specialist will provide you with instructions and detailed information to book and complete your Post Offer Pre-Employment Screening appointments.

New Hire Documentation

Upon completion and approval of the required information outlined in Step 1, you will receive a confirmation from your Staffing Coordinator. Once this confirmation has been received, you may complete the New Hire documentation outlined below.

Earning Deposit Instruction form

Earning Deposit Instruction Form (PDF)

IT Security Procedures Declaration

Please review the document Information Technology Security Policy. This can be found on our Policies and Procedures Directory.

These policies/procedures will be in the alphabetized listing:

• Information Technology Appropriate Usage Procedure

• Information Technology Policy

• Information Technology Security Procedure

Print and sign the ITS Procedure confirmation document. This form will be kept in your personnel file to confirm you have reviewed the procedures.

Confidentiality Statement

Please review and sign the following Confidentiality Statement.

Federal and Provincial Personal Tax Credit Forms

2026 Personal Tax Credits Return

2026 Ontario Personal Tax Credits Return

Pension Plan

*All employees, please fill out the Pension Plan form and return to your Staffing Coordinator.

Employee Code of Conduct

*All employees, please review the following documents and print and sign the Employee Code of Conduct declaration document. The declaration form will be kept in your personal file to confirm you have reviewed the policies and procedures.

First Time System Log In

TVARRIS (Employees who don't need a Substitute Registration)

TVARRIS (Substitute Registration)

Using your Email

Mandatory Training

The following mandatory training can only be completed once you have received your employee number. When you go to the training site you will be required to enter your names and employee number. It is important that you refer to the list below to ensure you complete all the training that is required for your employee group then click on the following button to access the mandatory training.

Mandatory Training

Please complete your required Mandatory Training within one week of receiving your employee number to ensure timely processing of your employment. Ensure that after completing the training videos you click the checkboxes to confirm that you have done training, then click to submit below the list of the trainings.

Health and Safety Training

Non School-Based Staff

This training is required for:

Education Centre staff (not working out of a school), Facility Services Staff (e.g. Maintenance, Custodial).

If you are included in the list above, please complete the following Health and Safety Training modules:

Accessibility for Ontarians with Disabilities Act (AODA)
Asbestos General Awareness and Emergency Procedures
Fire Safety and Prevention
Harassment Awareness and Reporting
Head Injury Prevention
Health and Safety Employee Handbook
Health and Safety Supervisor Health and Safety Awareness Program
Health and Safety Worker Health and Safety Awareness Program
Ministry of Labour Worker
Slips, Trips and Falls
Violence Awareness and Reporting, Video 1 & 2
WHMIS

School-Based Staff

This training is required for:

Administrators, Teachers, Educational Assistants (EA), Early Childhood Educators (ECE), school-based clerical staff and other school-based support staff not listed (e.g. noon-hour supervisors, speech language pathologists).

(This training is not required for Facility Services staff (e.g. Custodial, Maintenance) or Information Technology Services (IT) staff).

If you are included in the list above, please complete the following Health and Safety Training modules:

WHMIS
Ministry of Labour Worker
Violence Awareness and Reporting, Video 1 & 2
Harassment Awareness and Reporting
Asbestos General Awareness and Emergency Procedures
Fire Safety and Prevention
Slips, Trips and Falls
Health and Safety Employee Handbook
Head Injury Prevention

Supervisor staff only

If you are a Supervisor, in addition to the 'All Employees' training, please complete the additional module:

Supervisor Training

Privacy and Security Training

All new employees must review the following Privacy and Security Training information:

Staff Passwords

Privacy and Security Training Requirements

Corporate Orientation

Below you will find more information on our various departments and services.

Overview of Thames Valley

The Thames Valley District School Board was formed on January 1, 1998, with the amalgamation of the Elgin County Board of Education, the Board of Education for the City of London, Middlesex County Board of Education and Oxford County Board of Education. As a public education provider, we offer a full range of programs and services to learners across Thames Valley.

Learn more about Thames Valley:

Visit our website at www.tvdsb.ca

Communications and Graphic Services

The Communications Department develops and implements processes, systems and strategies that strengthen the Board's communications and relationships with key stakeholder groups. Our areas of responsibility include:

public relations, media relations, media training;
communications support for issues management, consultation processes;
internal communications;
development of system information pieces, publications;
system marketing, advertising, promotional items; and
editorial responsibility for website.

Learn more:

Visit Communications Department on the Staff Hub.

Corporate Services

Corporate Services is responsible for performing the corporate administrative duties of the Board under the provisions of the Education Act and the Board's Bylaws, policies and procedures and the Municipal Freedom of Information and Protection of Privacy Act.

Learn more:

Visit Corporate Services on the Staff Hub.

Equity and Inclusion

We are committed to ensuring positive learning environments at all our schools. Our focus on an inclusive culture based on respect is reflected in our policies and codes of conduct as well as in our curriculum.

Learn more:

Facility Services and Capital Planning

Facility Services and Capital Planning is made up of a multi-disciplinary team of professionals who design, build, manage, operate and repair Thames Valley’s facilities and properties.

Our job is to provide a clean, safe, healthy and environmentally sustainable learning and work environment for students, staff and the community.

Learn more:

Visit Facility Services on the Staff Hub.

Financial Services

The Financial Services department is a member of the Business Services division, providing a broad range of financial functions to the school district. The department is responsible for the effective management and administration of the Board's financial services to meet the needs of the Board of Trustees, senior administration, schools, departments, the general public and the Ministry of Education. The Finance Department is comprised of two divisions:

Financial Reporting and Accountability

Financial reporting, projections and analysis
Annual financial statement audit
Banking and Treasury services

Budget and Financial Support

Budget development and control
Provincial grant calculations and analysis
Enrolment reporting and verification
Student admissions for out-of-province, out-of-country and fee-paying native students
Trust fund administration and reporting
Capital project reporting
Field support services for schools and departments
School Generated Funds support

Visit Financial Services on the Staff Hub.

Human Resources

The Human Resources Department is part of Organizational Support Services and is responsible for:

The negotiation, administration and interpretation of teaching and support staff collective agreements, manager and principal/vice-principal terms and conditions of employment and employee relations with these groups
Overseeing the staffing processes for every position within the Board
Succession planning

Matters concerning staff employee relations including behaviour and performance
Support for health and safety as well as for both occupational and non-occupational illness and injury
Reviewing, developing and implementing employee professional development and leadership programs and initiatives

Learn more:

Visit Human Resources on the Staff Hub.

Health and Safety

The Thames Valley District School Board is committed to maintaining a safe and healthy work and learning environment for all staff and students. Organizational Support Services - Human Resources - Health and Safety, supports this commitment by providing training, expert advise, sharing of knowledge and providing direction to ensure compliance to all management and staff in order to promote overall health and safety and legislative compliance within the Board.

Learn more:

Visit Health and Safety on the Staff Hub.

Information Technology Services (ITS)

Information Technology Services' (ITS) mission is to provide high quality enterprise technology solutions and services to all staff and students of the Thames Valley District School Board in support of the Vision, Mission and Strategic priorities of the Board

ITS provides a variety of services and support options for staff and students in the Board ranging from technology hardware and software provisioning, phone, wireless and internet to training and IT security.

Learn more:

Visit Information Technology Services on the Staff Hub.

One World International Welcome Centre

One World International Welcome Centre introduces international students and newly arrived Canadians to Thames Valley and helps them begin the transition to school life in Canada. The welcome centre combines two services into a single location, making the registration process easy for families.

The international student admissions office and the newcomer assessment teams work together in one place, which allows One World to provide an efficient welcoming process to all.

One World is located at 365 Belfield Street in London, Ontario.

Learn more:

Visit the One Word International Welcome Centre page.

Research and Assessment Services

We support our community by providing leadership in evidence-informed decision-making that advances educational opportunity and achievement for all learners.

Learn more:

Visit Research and Assessment on the Staff Hub.

Service Excellence

At TVDSB, we believe in being respectful and responsive to students, staff, families, vendors and our community partners. We are committed to:

Engaged listening
Positive, inclusive conversations
problem solving.

As TVDSB employees we are here to serve and support the others to provide the best possible work and learning environments for all be to meet their potential.

Special Education

All students in our schools, regardless of background or ability, will have the opportunity to develop the skills, attitudes and knowledge required to live up to their full potential.

To help ensure that students needs are met, we offer various special education programs ranging from additional support offered to students in their home school (often through "Itinerant" programs where specialists come to the student's home school) to special self-contained or "congregated" classes that provide a higher level of intense support to the student.

Learn more about Special Education at Thames Valley:

Visit the Special Education page on the Staff Hub.

System Staff Development

System Staff Development (SSD) supports the ongoing professional learning of all employees to develop the skills and leadership competencies which contribute to the achievement of TVDSB's strategic plan.

SSD is responsible for:

Reviewing, developing and implementing SSD programs and initiatives;
Coordinating and budgeting for staff development and professional development at the system level;
Working collaboratively with employees and community partners to ensure that leadership development is aligned with TVDSB strategic priorities;
Programs included, but are not limited to are: Occasional Teacher, New Teacher Induction Program, Support Staff, Mentoring, New Administrators and Leadership Development for all staff.

Visit System Staff Development on the Staff Hub.

Thames Valley Education Foundation (TVEF)

Established in 2001, The Thames Valley Education Foundation (TVEF) is a registered charitable organization affiliated with the Thames Valley District School Board.

Learn more:

Visit the Thames Valley Education Foundation.

Completion Test

Please complete the short quiz titled “New Hire Orientation Completion Test” found at https://apps3.tvdsb.ca/employees/whmis_sqlserver/whms_confirm_default.asp.

Once you have successfully completed the quiz, this will be reflected in your records.

Useful Information

User Guides and Manuals

Employee Group Information

AAPSP
Association of Administrative, Professional and Support Personnel
www.aapsp.org
Administrative Assistants, Supervisors, Buyers, Coordinators, Specialist, Information Systems Specialist, and Instructional Assistants, Trainers

CUPE 4222
Canadian Union of Public Employees
www.cupe4222.ca
CUPE4222 A (Custodial, Maintenance, IT)
CUPE 4222 B (Office and Clerical)
CUPE 4222 D (Early Childhood Educators)

CUPE 7575 - Elementary & Secondary Educational Assistants
Canadian Union of Public Employees
www.cupe7575.ca

ETFO (Elementary Teachers' Federation of Ontario) Thames Valley
https://etfothamesvalley.com/

ETFO Thames Valley Occasional Teachers
http://www.etfotvot.com/

OSST District 11 - Teachers' Bargaining Unit
http://www.osstf11.com/

OSST District 11 – Occasional Teachers
http://www.osstf11.com/

OSST District 11 – PSSP Professional Student Services Personnel
OSSTF District 11
http://www.osstf11.com/

OSST District 11 – CEI Continuing Education Instructors
OSSTF District 11
http://www.osstf11.com/

OPC - Thames Valley - Principals and Vice-Principals, Elementary and Secondary Schools
http://tvdsbopc.com/

Managers’ Association

Please contact the SuperIntendent of Human Resources for the Managers' Assoc. Representative contact information

Ontario Public Supervisory Officers' Association
https://opsoa.org/