How to Apply

Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant's complete information and at least one parent's complete information. This includes names, birthdates, addresses, etc. Required documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.

Students should submit applications as early as possible. International students may apply directly to the Thames Valley District School Board (TVDSB) or through a Recruitment Service Provider. As a guideline, it is recommended that the application process begins five to seven months before the start date of school because the length of time required to process students visa application varies from country to country.

The application fee and tuition fee for the first academic year must be paid before the application can be processed.

Application Process

STEP 1: Complete and submit the application documents online:

  1. Application Form
  2. Payment of Fees
  3. All required documentation (refer to the Document Checklist)

If you are applying for Homestay with Canada Homestay Network, apply directly at: http://www.canadahomestaynetwork.ca/tvdsb.shtml

Document Checklist:

    • Application Form
    • Photocopy of Passport
    • Photocopy of Birth Certificate or Family Register (translated into English)
    • Notarized Custodian Declaration Forms (Parents & Custodian)
    • Application Fee (copy of bank wire confirmation or deposit receipt)
    • Tuition Fee (copy of bank wire confirmation or deposit receipt)

STEP 2: Upon receipt of the completed application package, all documentation and the required fees, the Admissions Coordinator will review the application. Once accepted, the Thames Valley District School Board will email an official Letter of Acceptance and a receipt for fees paid.

STEP 3: Apply to the nearest Canadian Embassy, Consulate or High Commission for a study permit. Present the letter of acceptance, the receipt for fees paid and any other documents requested by Immigration, Refugees, Citizenship Canada (IRCC).

STEP 4: Upon approval of the study permit, make travel arrangements to arrive in Canada prior to the start of the program.

Secondary students are advised to arrive up to two weeks before the start of the program to complete admissions, language and math assessments, school registration and attend orientation.

STEP 5: After arrival in Canada, the Custodian or parent should make an appointment with International Student Admissions at: 519-452-2000 x20329 or by emailing admissions@tvdsb.ca

Bring the following documents to the Admissions appointment:

  • The Study Permit issued at the student's arrival in Canada
  • Passport
  • Proof of the student's address in Canada (lease agreement/tax bill/utility bill - driver's license not acceptable)
  • A copy of the student's medical insurance policy

STEP 6: Secondary students: Complete the ESL (language proficiency) and Mathematics assessments, register at the assigned school and attend orientation.

English Language Assessment

Secondary School students will then be referred for English language assessment at the Reception, Orientation, and Assessment Centre.

After the assessment, students will be assigned to the nearest school based on their home address and ESL requirement.

Elementary students: Visit the assigned school to complete the registration process.

Registration at School

The following documents must be provided by the parent(s)/custodian to the school when registering the student:

  • Proof of Birth (Passport / Birth Certificate / Family Register, translated into English);
  • Official Transcripts/Report Cards, translated into English, for the past two years;
  • An up-to-date immunization record - See www.healthunit.com/default.aspx
  • Proof of residential/tenancy address (for example, a lease agreement/tax bill/utility bill; driver's license is not acceptable).

Related Files:

Contact Us