Policies and Procedures

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Documents going to Board for approval/information:

Approval - 2018 June 26

  • Supporting Students with Prevalent Medical/Health Conditions in Schools Policy
  • School Councils Policy
  • Home & Schools Associations Policy

Information - 2018 June 26

  • Supporting Students with Prevalent Medical/Health Conditions in School Procedure
  • School Councils Procedure

To Be Rescinded - 2018 June 26

  • Medical/Health Supports for Students Policy (#5001)
  • Medical/Health Supports for Students Procedure (#5001a)
  • Asthma and Students Procedure (#4019a)
  • School Councils Policy (#3003)
  • School Councils - Conflict Resolutions Process for Internal School Council Disputes Policy (#3007)
  • School Councils - Conflict Resoultions Process for Internal School Council Disputes Procedure (#3007a)
  • School Councils - Parent Members Policy (#3008)
  • Home & School and other Parent and Student Associations Policy (#3002)
What is a Policy?
A policy is a statement or position adopted by the Board that provides the framework for a course of action. It is a commitment by which the Board is held accountable to its public.
What is a Procedure?
A procedure is a course of action developed to implement and support an approved Board policy.
What is an Independent Procedure?
An independent procedure is a process to handle issues where an accompanying Board policy is not required.
What is a Guideline?
A guideline is a recommended action that may be taken in a given situation.
What is a Protocol?
A protocol is a process which sets out the operating norms for an interaction between the Board and its external public.
How do we create policies?

Creating a policy of the Board can be a lengthy process. It must be effective, concise and comprehensive and the Board's internal and external stakeholders have an opportunity to provide input into its development.

Depending on the issue, it may take several months to move through the various stages before being presented to the Board for approval. An important role of the Board is to ensure that clear and consistent policies are in place in order to provide a framework for its operations. The process of policy development includes open communication between the Board and its students, staff, parents and communities.

What is the draft policy approval process?

An issue is identified and a draft is written by the appropriate department of the Board.
The draft is considered by the Policy Working Committee.

Following any amendments to the draft, it is posted on the Board's website for public input-usually for a two-month period.

The draft is returned to the Policy Working Committee noting any public input received.
If no further amendments are required, the approved draft is referred to the next Board meeting for approval.

The approved policy is posted on the Board's website under Policies/Procedures/Independent Procedures.

What is the Policy Working Committee?

The Policy Working Committee initiates and/or considers draft policies related to the Board's operations and philosophies and makes recommendations for approval to the Board. It receives draft procedures and independent procedures for discussion and may offer suggestions for consideration by the originating department, with subsequent referral to the Board for information.

The Committee ensures that community input is sought on all policies, procedures and independent procedures prior to being referred to the Board for approval or information. The Committee is responsible for directing the maintenance of accurate and current records of all Board policies and may conduct a review of policies every three years or when referred to the Committee for review. It normally meets the fourth Tuesday of each month during the school year.

When can I give input on a draft policy, procedure and independent procedure?
Public input is an important part of the Board's approval process in providing valuable feedback on policies, procedures and independent procedures under consideration. Offering your comments provides the Board with a broader understanding of the issues surrounding the draft document.

 

 

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