Digital Job Fair - FAQs

Frequently Asked Questions

Select the category of FAQs below:

Occasional Teachers Frequently Asked Questions

How do I apply to work with Thames Valley?
Recruitment needs are posted through the Apply to Education website and there are sign up sheets for when Thames Valley visits a faculty.

When do Occasional Teacher interviews normally take place?
Faculty visits normally occur in the December to February period.  Administrators facilitate interviews during the spring to enable Occasional Teachers who have submitted documentation, with the exception of OCT certification -which is pending, the ability to teach during the months of May and June if needed.

For recruitment through Apply to Education postings in the spring, interviews for Occasional Teachers to be added to the roster for September are normally facilitated during the first few weeks of July.

For ongoing recruitment through Apply to Education postings that have specific qualifications, interviews could take place at anytime throughout a school year.

I am a first year faculty student. Could I be included in Occasional Teacher interviews?
No, within Thames Valley we are interviewing second year faculty students that are available to teach upon graduation pending OCT certification and submission of required documentation.

As a new graduate are there specific additional qualifications I should consider for professional development?
For additional qualifications, I suggest pursuing an area of interest that will provide professional fulfillment.  In recent years, Thames Valley has had a large number of newly arrived Canadians registering with our board; Teaching English Language Learners additional qualification is required. If you wish to teach with Special Education then the Special Education AQ is required.

Will I be able to apply to Long Term Occasional Assignments?
You would be eligible to apply to LTO postings as an OT Roster applicant. Under Regulation 274, Principals would first exhaust LTO List applicants first and are able to interview OT Roster applicants once all LTO List applicants have been exhausted.

What kind of documents should I upload to Apply to Education?
When submitting an application on Apply to Education, please ensure you include your cover letter, resume, references and reference letter(s). You may also include supporting documents, such as: Certifications and Diplomas, Teaching Evaluations, Practicum Reports, OCT Certification and Registration, Licenses, Police Record Check, etc.

Who should I use as references? Do they need to be educational?
We require one written reference letter (educational and supervisory in nature) and the contact information of at least two additional references to be contacted. Please include a current phone number and email address for each. At least one reference must be relevant to education one may be from paid employment outside of the education sector. Both references must be recent and supervisory in nature.

How do I pick up work?
Work is acquired via TVARRIS. TVARRIS is a voice activated call-out system. The system will call you with jobs based on your availability and school selections. Occasional Teachers also have the option to shop for jobs online within the system.

Am I required to work at all the schools?
No, you can pick the schools you are interested in supplying. However, you have been hired as an Occasional teacher to Thames Valley and the more schools you are willing to work at, the more schools you will be automatically called for through the system.

When does TVARRIS call out?
There are two call out periods:

Mornings, M-F starting at 6:00 am for the jobs that day, calls continue throughout the day, even up to the time the job starts.

Evenings, Sunday - Thursday between 5:30 pm to 10:30 pm

**Starts calling up to 2 weeks ahead when pre-planned absences are entered into the system, you will need to pay close attention to the date of the job.

TVARRIS knows when you have a job in the system and will not call you for another job at the same time.

You will be able to see jobs online the same as when they are being called out. You will see jobs for that day up until evening call out starts and jobs for the future will appear after 5:30 pm. Eligibility to view a job online is a combination of schedule, availability, locations, qualifications, and call-out status. This means that you may not see a job put into TVARRIS immediately if it is does not match your eligibility.

How recent does my police check need to be?
We require an original Police Record Check (Vulnerable Sector) from within the last 6 months prior to the start date of employment.

Support Staff Frequently Asked Questions

How do I apply for a position with the Thames Valley District School Board?

The Thames Valley District School Board is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. Current opportunities for Administration, Teaching and Support Staff can be found at https://www.tvdsb.ca/en/our-board/employment-opportunities.aspx  or you can click here to be directed. We appreciate the interest of all applicants but due to volume, only candidates selected for an interview will be contacted.

What should I include in my application?

Please ensure that you fill out all fields within the application process. Proof of education is also required at the time of application so, depending on the posting, please make sure you include a copy of your diploma, degree, certificate, transcript, license or an official letter from your educational institution.

What if my education is from outside of Canada?

If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organisation that offers fair and credible academic credential assessment services in Canada.

Who should I use as a reference?

We require a minimum of two (2) supervisory references from current and/or past employers who can attest to your work ethic. Your list of references should include job titles, name of company, phone number and email address. As always, please make sure you ask your references for permission to use them first. Please note that we cannot accept references from friends, family or coworkers.

If I have a technical issue with my electronic application, who should I contact?

Any technical issues with the application process should be directed to our Applicant Management System provider at support@knighthunter.comor 519-868-5331.

How soon after the posting deadline do interviews take place?

Response times vary depending on volume. The more applications received, the longer it takes to determine which candidates will be selected for an interview. The average time is three (3) weeks.

What if I require an accommodation during the recruitment process?

If you have a disability that requires an accommodation to assist you with any aspect of the hiring process, please contact the Staffing Specialist listed on the job posting for assistance.

Do I require a police record check as part of the hiring process?

All new employees are required to provide a Police Record Check that is satisfactory to the Board prior to the commencement of any duties.  The Police Record Check must have been completed within the last six (6) months; must include a vulnerable sector screening including a search of the pardoned sex offender database; and must be an original. It is the responsibility of the applicant to ensure that the above conditions are met and any cost related to obtaining the Police Record Check is the sole responsibility of the applicant.

The job posting indicates that this is a temporary position. What does this mean?

A temporary position can either mean that the employee is expected to remain in a position only for a certain period of time; or it can refer to a situation in which an employee is only guaranteed work when it is needed. For example, being on a casual supply list.

How is temporary work assigned?

The majority of temporary work is arranged through TVARRIS (THAMES VALLEY ABSENCE REPORTING AND REPLACEMENT INFORMATION SYSTEM) and serves as our substitute management system. It’s purpose is to use technology to automatically search, contact, and assign a substitute to fill a specific classroom absence. Job shopping is also an option within TVARRIS, and schools may also call you directly.

Am I required to work at all school locations within Thames Valley?

No. You can select only those schools that you are interested in working at. You will not receive any job offers from TVARRIS for locations not in your profile.

What is the difference between a 10 month vs a 12 month position?

Ten (10 month) positions are based on the school year calendar. Summer, March Break and the Christmas break are considered lay off periods and employees do not work during this time.

Twelve (12) month positions are based on the full year calendar with no lay off periods.

When does TVARRIS call out?

There are two (2) calling times:

Same day jobs from Monday to Friday starting at 6:00 am. Calls can continue throughout the day.

Future jobs from Sunday – Thursday between 5:30 pm and 10:30 pm.

You will not be able to view jobs until after they are offered to a school’s preferred list and specified substitutes.  The list of jobs may change at any time as other substitutes are accepting assignments or jobs are being created.

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