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• THAT the revised motion index dating back to 2018 be made available to the public on TVDSB's website effective immediately including instructions about obtaining motions dated prior to 2018.

• THAT the Chair of the Board write a letter to the Minister of Education, supporting the 2023-24 Education Consultation process, which includes efficiency opportunities to improve/shorten the planning, construction and approval timelines of all capital construction projects.

• THAT TVDSB recommends to OPSBA to support an extension of holding electronic board meetings beyond the current expiration date of 2022 November 15.
• THAT TVDSB recommend to OPBSA that the Ministry consult with the public on holding electronic board meetings

• THAT the Committee Review Ad Hoc Committee be disbanded as of 2022 September 27

• THAT the work of the Board Governance Bylaw Review Committee's work on the draft Governing Bylaws be continued into the next term, of the new Board and report back on progress by the 2023 February 28 Regular Board meeting.
• THAT up to $4000 be approved to fund the Parliamentarian to continue the work on the draft Governing Bylaws into the next Trustee term.  

• WHEREAS Thames Valley District School Board (the “TVDSB”) has a need to acquire a site in its jurisdiction for an elementary school in the area of Belmont; AND WHEREAS the TVDSB has determined, after investigation, that there is a site for an elementary school within the village of Belmont, Municipality of Central Elgin, County of Elgin;
• AND WHEREAS the TVDSB has identified such site having the following legal description as a suitable site for an elementary school:
• Part of Lot 2, Concession 7, designated as Part 1, Plan 33R-21332, Municipality of Central Elgin, County of Elgin being Part of PIN 08195-0282 (LT) (the “Belmont School Site”);
• AND WHEREAS the TVDSB has been unable to purchase the Belmont School Site it requires and must, therefore, expropriate the Belmont School Site;
• AND WHEREAS pursuant to Section 195(1) of the Education Act, R.S.O. 1990, c. E.2, as amended (the “Education Act”), a school board may expropriate a school site that is within its area of jurisdiction;
• AND WHEREAS the TVDSB has satisfied the requirements of Section 195(1.1) of the Education Act;
• AND WHEREAS pursuant to Section 4(1) of the Expropriations Act, R.S.O. 1990, c.E.26, as amended (the “Expropriations Act”), an expropriating authority shall not expropriate land without the approval of the approving authority;
• AND WHEREAS pursuant to Section 5(1)(b) of the Expropriations Act where an elected school board expropriates land, the approving authority shall be the school board;
• AND WHEREAS the TVDSB has the right to conduct the expropriation of the Belmont School Site in accordance with the Expropriations Act;
• THEREFORE, BE IT RESOLVED THAT the TVDSB initiate the process to expropriate all right, title and interest in and to the Belmont School Site;
• THAT the TVDSB, as expropriating authority, apply to the TVDSB, as approving authority, for approval to expropriate the Belmont School Site;
• THAT TVDSB Administration is hereby authorized to execute, on behalf of the TVDSB, the Application for Approval to Expropriate Land Form 1, with respect to the Belmont School Site, substantially in the form attached hereto as Appendix “A”;
• THAT TVDSB Administration is hereby authorized to execute, on behalf of the TVDSB, a Notice of Application for Approval to Expropriate Land Form 2 with respect to the Belmont School Site, substantially in the form attached hereto as Appendix “B”, and that such Notice of Application for Approval to Expropriate Land be served and published, as required by the Expropriations Act;
• THAT in the event a Hearing of Necessity is requested by an owner or registered owner and a report is issued, the report shall come before the TVDSB for consideration; and,
• THAT TVDSB Administration is hereby authorized and directed for and in the name of the TVDSB to do all such other acts and things as may be necessary to give effect to this resolution and carry out all necessary administrative actions in respect of the expropriation of the Belmont School Site in accordance with the Expropriations Act.

• THAT a report on achievement data/success rates for students enrolled in locally developed programs and workplace programs in each of our secondary schools be prepared and presented to Trustees by January 2023. The report examines data such as: attendance data, report card data, credit attainment, accreditations earned, graduation rates/certification completion and any other relevant data and research.
• THAT this report be referred to SEAC for recommendations before any action be taken on the report. 

• THAT the revised Board/Committee meeting schedule be approved.
• THAT Trustees C. Antone, L. Pizzolato and L. Gonzalez be appointed as Mentors to the three incoming Student Trustees

• THAT the Indigenous Task Force Terms of Reference be APPROVED.
• THAT the Indigenous Task Force be extended and present a final report to the Board no later than 2023 June 27.
• THAT funding in the amount of $3500 to seek consultation services from Community Advisors in the First Nations Communities be APPROVED.

• THAT the Board of Trustees approve the following members and terms for the Thames Valley Parent Involvement Committee for 2022-2023:
• Lori Martinez: Parent Member, City of London Wards 1, 11, 12, 14 (One Year Term)
• Marianne Larsen: Parent Member, City of London Wards 1, 11, 12,14 (Two Year Term)
• Kay Grant: Parent Member, City of London Wards 2, 3, 4, 5, 6 (One Year Term)
• Parveen Grewal: Parent Member, City of London Wards 2, 3, 4, 5, 6 (Two Year Term)
• Sutanuka Roy: Parent Member, City of London Wards 7, 8, 9, 10, 13 (One Year Term)
• Kim Seguin: Parent Member, City of London Wards 7, 8, 9, 10, 13 (Two Year Term)
• Jean Coles: Parent Member, Middlesex County (Two Year Term)
• Kristin Knelsen: Parent Member, Elgin County (Two Year Term)
• Sean Noon: Parent Member, Oxford County (Two Year Term)
• Beverley Madigan: Community Member (One Year Term)
• Devinder Luthra: Community Member (One Year Term)
• Teresa Waley: Community Member, TVCHSA (One Year Term)

• THAT Kipps Lane Holding at Sir John A. Macdonald PS be permanently accommodated at Sir John A. Macdonald PS commencing in the 2022-2023 school year. 

• THAT the attendance areas for the Eagle Heights Focus Area, forming part of the June 7th, 2022, Final Attendance Area Review Report for the City of London Elementary Panel, be approved as shown in Appendix K commencing in the 2023-2024 school year with the exception of the attendance areas for Mountsfield PS and Cleardale PS, which are approved as per Figure 11-3 in the Final Attendance Area Review Report and are to commence in the 2023-2024 school year.
• THAT current students and their siblings residing within that portion of Highlands Holding at Mountsfield PS as of March 31, 2023 and designated to Cleardale PS be provided with the “legacy agreement option” to remain at Mountsfield PS with transportation (if eligible) only being provided for the 2023-2024 school year.
• THAT current students and their siblings residing within that portion of the Victoria PS attendance area designated to Wortley Road PS as of March 31, 2023 be provided with the “legacy agreement option” to remain at Victoria PS.

• THAT the attendance areas for the Southwest London Focus Area, forming part of June 7th, 2022, Final Attendance Area Review Report for the City of London Elementary Panel, be approved as shown in Appendix J and that these take effect in September of the year of opening of the approved new Southwest London elementary school.

• THAT the attendance areas for the Northwest London Focus Area, forming part of the City of London Elementary Panel Attendance Area Review, be approved as shown in Appendix H and that these take effect in September of the year of opening of the approved new Northwest London elementary school;
• THAT the attendance areas for the Downtown London Focus Area, forming part of the City of London Elementary Panel Attendance Area Review, be approved as shown in Appendix L, with the boundary changes between Aberdeen PS and St. George’s PS taking effect in the 2023-2024 school year and the boundary changes between Old North PS and St. George’s PS taking effect in September of the year of opening of the approved new Northwest London elementary school;
• THAT Sir Arthur Currie PS students going into grade 8 in the first year of operation of the New Northwest PS be provided with the option to continue attending Sir Arthur Currie PS with transportation until graduation. That on a case-by-case basis, for families that apply by February 1st of the year of opening of the new Northwest School, the board will consider Out of Area Exemption Requests (Procedure 4012a) for students within the boundary of the new Northwest PS currently attending Sir Arthur Currie PS without transportation as well as those at St. George’s to Old North PS.
• THAT the Sunningdale North holding zone be permanently accommodated at Old North PS as of the first year of operation of the new northwest London elementary school. Enrollment from this area will be monitored annually.

• THAT the TVDSB Board of Trustees approve the updated ‘Thames Valley District School Board (TVDSB) Special Education Plan 2022-2023’  

• THAT $100,00 be allocated for the purchase of technology devices for student use. 

• THAT the Chair write a letter to the Ministry of Education requesting that Thames Valley District School Board be granted an exemption from the timelines and process outlined in O.Reg. 412/00 00 and that Thames Valley District School Board’s Trustee determination be permanently distributed as two(2) Trustees for each of Oxford, Middlesex and Elgin and six (6) Trustees for the City of London. 

• THAT Assessment, Evaluation and Reporting Student Achievement Policy (5015) as amended be approved. 

• THAT the Chair write a letter to the new Minister of Education when appointed to consider;
• increase capital benchmark funding for building of new schools, additions and other repairs;
• increase funding to the School Condition Improvement (SCI) and School Renewal Allocation (SRA) grants to reduce TVDSB’s capital backlog which presently is at $694,156,214 and is forecasted to increase to $912,786,055 over the next five years
• decreasing approval timelines through land acquisitions and construction of a new school

• THAT TVDSB Administration provide an implementation plan for approval by the Board of Trustees by December 2022. 

• THAT the revised Board/Committee meeting schedule by approved. (Chairs-1)

• THAT funds up to $1500 be provided to support a hybrid Trustee forum.
• THAT the motion previously adopted on 2021 December 14 be amended to strike renumeration and replace it with remuneration.

• Whereas Public Health Ontario on April 8th released a report advising that “temporary re-implementation of masking requirements indoors and improved air quality can reduce the risk of in-school transmission and related disruption for students, families and educational settings.                                                         
• Whereas Increasing absences during the 6th wave are resulting in staff absences, combined classes, and school closures; now therefore be it resolved,                                                                                                 
• THAT the Director require, from an occupational health and safety perspective, mask use for all staff, students, and visitors in all TVDSB buildings until such time as Public Health Ontario updates this guidance or the Local Public Health Units in TVDSB explicitly advise otherwise.                                                    
  
  
• BE IT RESOLVED THAT: In order for TVDSB to continue to provide a supportive approach to mask wearing for students of the Board, students will not be required to submit medical documentation for exemptions. 

• Whereas Public Health Ontario on April 8th released a report advising that “temporary re-implementation of masking requirements indoors and improved air quality can reduce the risk of in-school transmission and related disruption for students, families and educational settings.                                     
• Whereas Increasing absences during the 6th wave are resulting in staff absences, combined classes, and school closures; now therefore be it resolved,                                                                                             
• THAT the Director require, from an occupational health and safety perspective, mask use for all staff, students, and visitors in all TVDSB buildings until such time as Public Health Ontario updates this guidance or the Local Public Health Units in TVDSB explicitly advise otherwise.                                                                     
• BE IT RESOLVED THAT: In order for TVDSB to continue to provide a supportive approach to mask wearing for students of the Board, students will not be required to submit medical documentation for exemptions. 

• Be it resolved that the Board send a letter thanking all community members for their work on the Rural Education Taskforce.
• Be it resolved that the work of the committee be sent to the three First Nations communities with education service agreements, the Special Education Advisory Committee, the Equity and Inclusion committee as well as administration for feedback. That feedback be provided to the entire board through the advisory committees.
• Be it resolved that the report presented satisfies the board of trustees and the committee dissolved.

• THAT the revised appointment of Trustees to committees of the Board for the 2021-2022, as outlined on the Committees of the Board and Community Representation of 2021-2022, be approved. 

• Whereas: Dr. Summers has stated, the following in statements to the media:
• “In addition to being up to date with one’s COVID-19 vaccinations, wearing a mask is a simple and effective way to reduce the risk of getting COVID-19,” (Toronto Star, March 16, 2022)
• Whereas: The Southwest Public Health Unit has provided accessible guidance around when a mask is still required in school settings
• Whereas: The Ministry has communicated, that “they encourage school boards and schools to promote respectful, welcoming and inclusive practices and communications within their school communities.
• Be it resolved: That the Director share a message from the Board of Trustees to school communities via paper copies sent home, April school newsletter messaging, TVDSB website, social media and internal staff communications that includes the following statement:
• That the board of trustees strongly recommends that all students, staff and visitors continue to wear masks.
• Be it further resolved: That it be included in the communications that masks will be available for students in all TVDSB schools, that the communication includes the conditions by which an individual must wear a mask to school as outlined by the Southwest Public Health Unit.
• Be it resolved that: A school will provide a minimum of one days’ notice to families with communication via school messenger and/or preferred communications method, if an indoor school-wide event is planned, so that families can choose to have their child(ren) remain home during this time.
• Be it resolved that: TVDSB will provide an opportunity for families to switch immediately where space is possible into virtual synchronous learning between now and April 5th. This will be communicated to the TVDSB community.

• THAT the use of a consultant and/or parliamentarian be approved to conduct a comprehensive review of the Board bylaws and make recommendations to the Board Governance and Bylaw Review Committee. 

• THAT Mike Cvetkovich be appointed to the Special Education Advisory Committee (SEAC) as the Alternate Representative for the Children’s Aid Society of London & Middlesex for the remainder of the 2018-2022 term.

• THAT the changes to sections 15.4.2, 15.4.5 of the bylaws and the removal of section 15.4.6 from the bylaws be approved.

• THAT the identified funding for the permanent hiring of a 1.0 FTE Mental Health and Well Being Lead – Staff be approved.

• THAT the following ranked projects be submitted to the Ministry of Education’s 2022-23 Capital Priorities Program:

1. Wilberforce PS Addition and Renovations
2. Summerside PS Addition
3. New West London Elementary School
4. New Northeast London Elementary School
5. New Ingersoll Elementary School

• THAT the Notice of Motion Which Has Been Given be deferred to the next Board meeting. 

• THAT Administration notify the property owner of the land located on the south side of Seventh Avenue and west of Snyders Avenue, legally described as Part of Lot 2, Concession 7, being Part 1, Plan 33R8653, as well as the Municipality of Central Elgin, of the notice to be given to the Ministry of Education under Section 195(1.1) of the Education Act as well as the expected need to expropriate the land; and

• THAT the property owner of 1284 and 1388 Sunningdale Road West be advised that the TVDSB’s preference is to avoid an expropriation and that it will continue to negotiate in good faith in order to acquire the site should the property owner be willing to do so.

• THAT Administration give notice to the Ministry of Education of the TVDSB’s intent to acquire portions of the properties known municipally as 1284 and 1388 Sunningdale Road West, per Section 195(1.1) of the Education Act, and advise the Ministry of the expected need to expropriate the school site in order to facilitate the land acquisition.

• THAT the Director of Education, or his designates, take reasonable steps to publicly report data, to the extent it is available, on COVID-19 cases in TVDSB schools;
• THAT the TVDSB ensure families and staff have a mechanism for COVID-19 self-reporting for those who have access to tests;
• THAT the Board provide information on school and class closures and unusual rates of absenteeism in school communities; and should the government alter its direction on the collection of this data, the Board will revisit its position.

• THAT the Chair write a letter to the CMOH (Chief Medical Officer of Health), including the local MOHs (Medical Officers of Health) and the MOE (Minister of Education) copying all member Boards requesting:
• Continued tracking and public reporting of confirmed and suspected COVID‐19 cases in schools by Public Health Units
• student and staff access to PCR testing in cases of high-risk exposure and suspected COVID-19;
• supports and implementation of a “Test to Return” strategy following COVID-19 illness and exposure, supported by an adequate rapid antigen test supply;
• assurance that funding and supplies of medical masks and respirators (such as N95 and KN95 masks) will continue for staff;
• funding of supplies of medical masks and respirators (such as N95 and KN95 masks) be made available for students;
• assurance that funding and supplies of rapid antigen tests for all students and staff will continue;
• funding for ventilation upgrades, beyond portable HEPA units be made available;
• reimbursement of all school-board pandemic-related costs;
• funding for additional staff for remote learning;
• funding for minimum 3000 Chromebooks to replace damaged and unreturned Chromebooks;
• stable yearly funding within the GSN for technology for students/staff and a full-time mental health lead for staff;
• Transparent and timely communication to families and staff regarding changes to both learning models in secondary and any changes to in-person learning;
• THAT the Province work with local municipalities and broadband providers to address inequitable access across TVDSB which impact the ability of students to participate in remote school.

• THAT the Board approve the Selection Committee’s recommendation that the current name of Ryerson Public School be renamed Old North Public School based on the first-choice naming preference of respondents.

• THAT Administration be directed to proceed with public consultation and the preparation of a Final Attendance Area Review Report for the Northwest London Focus Area of the London Elementary Panel Attendance Area Review;
• THAT Administration be directed to proceed with public consultation and the preparation of a Final Attendance Area Review Report for the Eagle Heights Focus Area of the London Elementary Panel Attendance Area Review;
• THAT Administration be directed to proceed with public consultation and the preparation of a Final Attendance Area Review Report for the West London Focus Area of the London Elementary Panel Attendance Area Review;
• THAT Administration be directed to proceed with public consultation and the preparation of a Final Attendance Area Review Report for the Southwest London Focus Area of the London Elementary Panel Attendance Area Review;
• THAT Administration be directed to proceed with public consultation and the preparation of a Final Attendance Area Review Report for the Downtown London Focus Area of the London Elementary Panel Attendance Area Review; and
• THAT Administration be directed to solicit public consultation and suggested revisions regarding the new Uplands North, Northeast London, East London, Kipps Lane (those holding to Sir John A. Macdonald Public School) and Kilbourne Holding Zones as well as the Bostwick Holding Zone Amendment and include recommendations regarding these in the Final Attendance Area Review Report.

• THAT the Trustee Recognition Committee be disbanded.
• THAT the revised appointment of Trustees to committees of the Board for 2021-2022, as outlined on the Committees of the Board and Community Representation 2021-2022, be approved.
• THAT the current process for approving Board committee reports and committee recommendations be brought to the attention of the Board Governance Review Committee for their review.
• THAT Trustees Morell, Gonzalez and Rahman be appointed to the Committee Review Ad Hoc committee.
• THAT B. Summers, O. Correia, J. Lefebvre, N. White-Eye, S. McGahey-Albert and C. Antone be appointed as members of the Indigenous Task Force.

• That the Filling Trustee Vacancy Ad Hoc Committee be disbanded, as the mandate of the committee has been met.

• THAT an Ad Hoc committee be struck to review committee structure, scheduling, renumeration and composition for the 2022-2023 academic year and report back in 2022 June.
• THAT the appointment of Trustees to committees of the Board for 2021-2022, as outlined on the Committees of the Board and Community Representation 2021-2022 chart, be approved. And to add Trustee Ruddock and Hunt to the OPSBA; and remove Trustee Ruddock as an alternate.

•  THAT the Student Trustees on the Board Policy be approved.

•  THAT the amendments to Section 15.2.2 and 15.2.8 be approved.

• That the agenda be revised to include the addition of item "Appointment of Incoming Trustee" after item 10.b "Business Arising from Minutes"

• THAT the Board accept the resignation of Trustee J. Skinner effective immediately.  

• THAT the 2021 November 23 Policy Working Committee interim report be deferred to the 2021 December 14 Board meeting.

• THAT Trustees A. Morell and M. Ruddock be appointed to the Trustee Recognition Ad Hoc Committee.
• THAT a Filling Trustee Vacancy Ad Hoc Committee be created and fully authorized to develop a final standardized interview grid that will be used with all candidates without further Board approval. 
• THAT Trustees G. Hart, S. Polhill, L. Pizzolato, B. Smith, be appointed to the Filling Trustee Vacancy Ad Hoc Committee and the committee reports no later than January 25, 2022.
• THAT the Board of Trustees sit until 11:15 p.m.

• THAT the Rural Education Task Force be supported with an extension until March 2022. 

• THAT all new K-8 families from the Sir Arthur Currie Public School attendance area attend Knollwood Park Public School commencing January 1, 2022, until a new elementary school opens in Northwest London.
• THAT Sir Arthur Currie PS remain a K-8 school, siblings of existing students attend Sir Arthur Currie Public School, current full remote learners wishing to return be assessed on a case-by-case basis to determine if the school can accommodate the student. If space is currently unavailable, they will be allowed to return for the 2022-23 school year.
• THAT enrollment at Sir Arthur Currie PS be reviewed annually, with consideration given to allow for future enrollment of students residing in the catchment area should space become available.
• THAT all new K-8 families in the Fox Hollow West holding zone attend Wilfrid Jury Public School and the families in Sunningdale North attend University Heights Public School commencing in the 2022-23 school year until a new elementary school opens in Northwest London.
• THAT all Fox Hollow West and Sunningdale North families currently attending the school formerly know as Ryerson Public School and their siblings be allowed to remain at Ryerson Public School until such time as the new Northwest London elementary school opens.

• THAT the Board approve the Selection Committee’s recommendation that the new Southeast school be named Summerside Public School based on the first-choice naming preference of respondents.

•  THAT the motion be deferred to the 2021 December 14 meeting of the Board

•  THAT the three school names be approved. 

• THAT the vacancy on the Board be filled through an interview process as outlined in section 1.2.b of the Filling Trustee Vacancies on the Board Procedure(2015a), with a 2021 November 29 deadline to receive applications.

• Whereas the motion unanimously passed at the 2020 June 23 meeting of the Board that states in part, to engage in extensive consultation with students, staff, community members, Trustees, parents/guardians regarding the School Resource Officer Program.
• THAT the recommendations of the leadership team be accepted.
• Therefore, be it resolved that the Trustees approve the following recommendations as presented by the School Resource Officer Leadership Team:
• 1. Continue to use a trauma-informed approach
• 2. Be led by and co-create with impacted students, parents and graduates
• 3. Continue to address systemic racism and work towards reconciliation
• 4. Clearly articulate the purpose of the School Resource Officer Program
• 5. Improve professional learning and increase diversity of School Resource Officers
• 6. Increase accountability
• 7. Review, critique and update educational materials
• Further be it resolved, that in order for student and community voice to be heard, Black, Indigenous and People of Colour (BIPOC) student representation and Black Lives Matter (BLM) Leadership will have a seat on the Leadership Committee.
• Finally, be it resolved that the TVDSB Administration Leadership Committee will provide the Trustees with quarterly reports on the School Resource Officer Program review with any recommendations brought back to the Board of Trustees for approval.

• THAT Deborah Reid be appointed as the representative to SEAC and that Paul Cook be appointed as the alternate for the remainder of the term ending November 15, 2022. 

• That the Strategic Planning Ad Hoc Committee be provided an extension to 2022 January 25. 

• THAT the amendments to Section 12.0 Advisory Committee Meetings be approved. 

• THAT South Dorchester PS be restructured to a K-8 school commencing in the 2022-2023 school year; and 
• THAT Westminster Central PS students who reside within the attendance area of the future Belmont elementary school be designated to attend South Dorchester PS commencing in the 2022-2023 school year until such a time that the new Belmont elementary school is operational. 
• THAT 2021-2022 grade 7 students at Westminster Central Public School be provided the option to attend their 2022-2023 school year at either South Dorchester Public School or the new Southeast Public School with transportation. 
• THAT administration continue to work collaboratively with the School Councils and/or Home and Schools of Westminster Central Public School and South Dorchester Public School in the 2021/2022 school year in all aspects of transitioning students and families to their respective schools to create a smooth, well communicated transition.

• That the Board request the government provide the funds for testing student athletes who have a first dose of the vaccine and wish to participate in extra curricular sports.

• That membership to the Ontario Public School Boards' Association be renewed.
• That per the Filling Trustee Vacancies on the Board procedure, the first runner up in the last regular school board election, in the electoral region where the vacancy has occurred be provided an opportunity to fill the Trustee Vacancy. 
• That Graham Hart be appointed Trustee for the Thames Valley District School Board for the term ending 2021 November 15. 

• That there exists sufficient evidence to support a finding of a breach of Code of Conduct.
• That Trustee Smith be issued a censure and given a warning not to repeat similar actions by way of a formal letter from the Chair of the Board.
• That Trustee Smith be recommended to make a formal apology to the Board of Trustees at an in-camera session.

• That Paula Szabo be appointed to the Special Education Advisory Committee as the representative for the Children's Aid Society London-Middlesex for the remainder of the term, ending 2022 November 30.

• That the draft Board and Advisory Meeting schedule be approved for the period of 2021 September 1 to 2022 June 30.

• That administration purchase an additional 235 portable Air Filtration Units, at a total estimated cost of $200,000, to be allocated on a priority basis to classrooms which support students with complex medical needs, or any other classroom environment deemed appropriate by management.

• That the 2021-22 revenue budget of $1,023,948,708 and the 2021-2022 expense budget of $1,034,563,880 be approved.

• That the staffing Priorities and Partnerships Fund of $695,000.00 be allocated for 7 FTE teachers to reduce class sizes. 

• That the following schools be approved for potential facility collaborations: Ealing PS
• Knollwood Park PS Montcalm SS Clarke Road SS Westminster SS North Middlesex DHS Delaware Central PS Glencoe DHS Ingersoll DCI Arthur Voaden SS West Elgin SS

• THAT the Accommodation Policy be approved.

• That the following persons be appointed signing officers on behalf of the Board for the period 2021 June 01 to 2021 November 30:
• Lori-Ann Pizzolato, Chair of the Board Meagan Ruddock, Vice-Chair of the Board Mark Fisher, Director of Education Jeff Pratt, Associate Director and Treasurer

• THAT Amanda Murray be appointed to the Special Education Advisory Committee as the alternate for Easter Seals Ontario for the remainder of the current term ending November 30,2022.

• THAT the draft 2021-2022 School Year Calendars be submitted to the Ministry of Education for approval.

1.  Eagle Heights Public School- Addition and Renovations
2.  New Southwest London Elementary School – Lambeth
3.  New North Woodstock Elementary School
4. 4. Wilberforce Public School Addition and Renovations
5. 5. New West London Elementary School – Riverbend

• That the Board seek independent legal counsel, on the instruction of the Board, regarding the Central Secondary decision to move to a semester schedule and on the meaning of 'day-to-day' as outlined in the Education Act.

• That the motions at the in-camera session of 2021 April 27 related to personal and legal matters be approved

• That Carol Fortnum be appointed to the Special Education Advisory Committee as the representative for Vanier Children's Mental Wellness for the remainder of the current term ending November 30, 2022.

• That Trustees C. Antone, L. Pizzolato, and C. Rahman be appointed to the Strategic Planning Ad Hoc Committee.

• That the Chair write a letter to the Premier, the Minister of Education, and the Treasury Ministry regarding the unfreezing of executive compensation.

• That an Ad Hoc Strategic Planning Committee be formed and report back to the Board by 2021 September 28.
• That the Ad Hoc Strategic Planning Committee make recommendations to the Board regarding the process for developing the 2022 strategic plan; and that the work also include the vision, values, and commitments to support the strategic plan.
• That Catherine McCullough be invited back to review the current strategic plan noting the review could be instrumental in updating the current strategic plan and in advancing the 2022 strategic planning process

• That the motion to initiate the program to recognize exceptional work by frontline staff in a simple, timely, effective, and on-going manner be referred to the Award of Distinction Ad Hoc Review Committee for consideration.

• That Section 14.0 of the Board Bylaws be amended as follows:
• To meet the provisions of Section 228 (1)(b) of the Education Act, a Board Member applying for leave of absence shall make the request directly to the Board.
• Any action on a request for leave of absence must be recorded as a motion of the Board.

• That Administration be directed to proceed with the Oxford County French Immersion and City of Woodstock Elementary Panel Attendance Area Review and establish an Attendance Area Review Committee (AARC) for the purpose of obtaining public feedback regarding the accommodation options included in the Initial Attendance Area Review Report. That a Final report be presented within one hundred and forty days (140) Business Days after the AARC meeting. 

• That the motions at the in-camera session of 2021 January 26 related to negotiation matters be approved.

•  Do you agree with the ruling of the Chair?

• In a continued effort to enhance communication and connectedness with our public-school supporters, Thames Valley District School Board will organize and facilitate two trustee forums in each trustee area (wards/county) for the 2021 calendar year

• THAT in compliance with the new public health guidelines that have been established by the Ontario Ministry of Education and the Canadian Federal Government for accepting international students, we remain committed to our International Education students and program

• THAT the appointment of Trustees to committees of the Board for 2020-2021, as outlined on the Committees of the Board and Community Representation 2020-2021, be approved.
• THAT Trustee L. Pizzolato be appointed as a Student Trustee mentor.

• THAT Administration be directed to prepare an Initial Attendance Area Review Report for both the elementary and secondary panels in the City of London for the purpose of reducing enrolment pressure at overutilized schools and improving the use of empty pupil places at underutilized schools.

• That the motions at the in-camera session of 2020 November 24 related to personal matters be approved

• That the amendments to Sections 2 (Board Governance Principles), 8 (Inaugural Meeting of the Chair), 11 (Committee of the Whole, In-Camera), and 14 (Leave of Absence) of the Bylaws be approved and that leave of absence provisions be reviewed by the Board Governance and Bylaw Review Committee.

• That the Bylaw Ad Hoc Committee be disbanded such that a Board Governance and Bylaw Review Standing Committee of the Board be created.

• That an Ad Hoc Committee be struck to review the criteria and format of the Award of Distinction with a report back to the Board of Trustees by 2021 June 22.

•  That the 2019-2020 Audited Financial Statements be approved.

•  THAT Chair Morell's Valedictory Address be spread upon the minutes

• THAT the Development and Management of Board Policies and Administrative Procedure Policy (PWC-1) be approved.

• THAT the letter received from the Council of the Municipality of Central Elgin on 2020 October 26 be included in the minutes (BOARD-1).

• THAT Administration be directed to prepare an Initial Attendance Area Review Report for the Oxford County French Immersion and City of Woodstock Elementary Panel Accommodation Review and that this be based on Option A, which would provide accommodation through the establishment of a dualtrack French Immersion elementary school and enrolment balancing for French Immersion and select English-track elementary schools in the City of Woodstock.

• That the Rural Education Task Force Committee be provided an extension to 2021 November 23.

• Maintaining and enhancing the Rural and Northern Education Fund (RNEF) funding model for rural and northern schools.
• Maintaining the moratorium on school consolidations and closures for the schools that qualify/identified for the Rural and Northern Education Fund in accordance with the Ministry of Education's revised draft of the Pupil Accommodation Guidelines.
• Strengthening of integrated local planning at the community level and to promote local planning conversations among school boards, municipalities and other relevant local partners to ensure ongoing communication and notification regarding possible school consolidations, closures, additions or new builds.
• Provincial policies for capacity planning and pupil accommodation reviews that formally recognize the importance and value to the community of rural and single school community schools.

• THAT the motions at the in-camera session of 2020 September 22 related to negotiation matters be approved.

• That the board meeting schedule found in Appendix A of the 2020 July 4 Board meeting minutes, be changed so that the Special Board meetings become regular Board meetings with the exception of the 2020 December 1, Special board meeting saved for Board elections.

• That the Chair write a letter to Ontario's Chief Medical Officer of Health and the Ministry of Education regarding standardization of mask wearing protocols in schools and public places in Ontario.

• BE IT RESOLVED THAT masks shall be mandatory in all TVDSB buildings and on student transportation for all students JK-3, staff and visitors where 2m (6ft) of physical distancing is not possible until such time as masks are no longer required or recommended in the general population to prevent the spread of COVID-19.
• BE IT FURTHER RESOLVED THAT individuals may be exempt based on medical conditions or otherwise. Alternatives are explored for staff and students that are medically exempt from wearing face masks.
• BE IT FURTHER RESOLVED THAT Staff will work towards mask compliance with students compassionately with no disciplinary actions for students who have difficulty complying.
• BE IT FURTHER RESOLVED that frequent mask breaks will be available.

• THAT whereas the Ministry requires the 2020-2021 in-year deficit elimination plan be approved, the expenses will be addressed in 2021-2022 through the following measures:
• One time project expenses that do not continue in 2021-2022 $7.2 m Additional allocation of Secondary Teachers to support programming to be addressed (approx. 4 FTE) 0.4 m Total $7.6 m

• THAT the 2020-2021 revenue budget of $1,022,410,397 and the 2020-2021 expense budget of $1,031,609,438 be approved.

• That the Chair write a letter on behalf of the Board of Trustees to the Minister of Education regarding increased flexibility in balancing the budget for the fiscal year 2020-2021 through Regulation 280.
• To change the requirement for a compliant in-year deficit by 1% to a 2% total. The additional 1% year-in deficit (2020-2021 fiscal year), is a one-time stop gap measure to only fund COVID-related expenses from accumulated surplus, providing the in-year deficit is less that 50% of the Board’s accumulated surplus. This will ensure deficit recovery as a one-time expense in the 2020-2021 fiscal year and financial stewardship.

• THAT the TVDSB Board of Trustees send a letter to the Minister of Education advocating that Fetal Alcohol Spectrum Disorder (FASD) be recognized as an exceptionality category with the appropriate funding. The letter is to be distributed to OPSBA and the other Boards in the province.

• THAT a gifted program review be established by Administration to review data, research and information with input from the gifted subcommittee at SEAC.

• That the motions at the in-camera session of 2020 June 23 related to negotiation matters be approved.

• THAT discussion and decision on the 2020-2021 Board meeting schedule and consideration of video recordings of Advisory Committee meetings be deferred to the 2020 July 14 Special Meeting of the Board, or if necessary, until a Special Meeting of the Board is called to receive the preliminary budget.

• THAT the Equitable Recruitment Policy be approved.

• That the next attendance area review address the significant student distribution problem in the City of London, pending the capital priorities submission results, as well as the overcapacity accommodation issue at Roch Carrier French Immersion P.S.

• WHEREAS Chippewas of the Thames First Nation, Oneida Nation of the Thames and Munsee-Delaware Nation stand in solidarity with the Black Lives Matter movement;
• WHEREAS the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) states in part “Recognizing in particular the right of indigenous families and communities to retain shared responsibility for the upbringing, training, education and well-being of their children, consistent with the rights of the child…
• Indigenous peoples and individuals are free and equal to all other peoples and individuals and have the right to be free from any kind of discrimination, in the exercise of their rights, in particular that based on their indigenous origin or identity.”
• WHEREAS the Truth and Reconciliation Commission of Canada: Calls to Action states in part “We call upon the federal government to develop with Aboriginal groups a joint strategy to eliminate education and employment gaps between Aboriginal and non-Aboriginal Canadians.”
• WHEREAS TVDSB and CMO have long standing Tuition/Education Service agreements in place and where the First Nations Advisory Committee has been asking the Board for accountability and data regarding the success of the First Nation Students;
• WHEREAS decades of racism endured by Indigenous students and most recently the incident at Saunders Secondary School in the Fall of 2019 involving racial activities was not addressed by way of a formal report to the CMO communities TVDSB.
• WHEREAS the TVDSB has autonomy to make regulations governing the hiring practices for teachers.
• WHEREAS the CMO communities support a letter to the Minister regarding SRO’s, curriculum and the development of the Policy and Program Memorandum on equity and diversity in hiring practices as requested by OPSBA.
• THEREFORE BE IT RESOLVED THAT CMO community representatives, the Indigenous Lead and the Indigenous Trustee need be involved in intentional principal placement in schools with Indigenous populated students and system principal placement through new mechanisms;
• BE IT FINALLY RESOVED THAT the TVDSB establish an Indigenous led task force during the 2020-2021 school year that will be mandated to work on, but not limited to:
• Creating an ombudsman for Indigenous families to hear complaints and implement and mentor staff on restorative practices.
• An Indigenous Superintendent or someone with extensive knowledge on Indigenous culture, have a seat at decision-making tables per Ministry memorandum dated June 24, 2016.
• That the recommendations of the task force will be brought to the TVDSB Board of Trustees for approval.

That Administration prepare a report by the end of November 2020 to include:

• the availability of nutrition programs,
• the availability of black and indigenous counsellors,
• the availability of mental health professionals and programs,
• information on the black and indigenous curriculum available to students,
• the role of School Resource Officers and which schools current utilize this service; and
• information on the equity training/programs provided to staff and students.
• That the report be inclusive of all schools within Thames Valley. On motion of Trustee Pizzolato, seconded by Trustee Skinner the motion was deferred to the 2020 June 23 meeting of the Board.

• THAT Teresa Whaley be appointed to the Special Education Advisory Committee as an alternate for the remainder of the 2018 December 1 to 2022 November 30 term.

• THAT the motion approved at the in-camera session of 2020 May 26 related to personal matters be approved.

• That the 2020 Board meeting schedule be revised to meet twice monthly by adding a Special Board meeting on the second Tuesday of each month in lieu of the Advisory Committee meetings. In addition, that on the alternating Tuesdays a commitment to virtual check-ins with Director Fisher be established.
• That this schedule be revisited at the end of 2020 June.

• THAT Dusty Young be appointed to the First Nations Advisory Committee effective 2020 January 30.

• THAT the Chair send a letter to the Ministry of Education asking for funding to reimburse TVDSB for the implementation of the new Student Information System and any ongoing maintenance costs.

• THAT Kelly Wilson be appointed to the Special Education Advisory Committee as an alternate for the remainder of the 2018 December 1 to 2019 November 30 2022 term.

• That the Thames Valley District School Board (TVDSB) procure 25 portables from NRB Inc. at an estimated cost of $3,137,975 appropriated from accumulated surplus to fund the cost of the portables.

• That the reserve fund be used to support the OPSBA Alternate Members to attend the OPSBA meetings.

• Éva Circé-Côté French Immersion Public School
• J.S. Buchanan French Immersion Public School
• Jeanne Sauve French Immersion Public School
• Kensal Park French Immersion Public School
• Lord Roberts French Immersion Public School
• Louise Arbour French Immersion Public School
• Pierre Elliott Trudeau French Immersion Public School
• Princess Anne French Immersion Public School
• West Oaks French Immersion Public School

• The following motion was moved by Trustee Ruddock, seconded by Trustee Smith and CARRIED:
• THAT the appointment of Trustees to committee of the Board for 2019-020, as outlined on the Committees of the Board Community Representation 2019-2020 be approved.

• The following recommendation was moved by Trustee Hunt, seconded by Trustee Bennett and CARRIED:
• That the following persons be appointed signing officers on behalf of the Board for the period 2019 December 01 to 2020 November 30:
• Arlene Morell, Chair of the Board
• Meagan Ruddock, Vice-Chair of the Board

• THAT the Chair of the Board write a letter to the Ministry of Education regarding the Board’s decision to prioritize the new Belmont school and the addition to Eagle Heights as the two top priorities of the Board.

• THAT the following motion adopted at the 2017 May 23 Board meeting regarding EPAR-01 be rescinded:
• THAT Springfield Public School, located at 51336 Ron McNeil Line, Springfield, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School.

• THAT the decision be deferred to the 2019 November 26 meeting of the Board, contingent on the presentation of the report from Administration (per the Board motion of 2019 June 25), public input, and receipt of the business cases for Belmont and the Southeast St. Thomas schools

• THAT Sarah Thomson be appointed to the Special Education Advisory Committee for the remainder of the 2018 December 1 to 2019 November 30 2022 term

• THAT the deadline for the report on the potential of closing classrooms to address empty pupil places be amended from no later than 2019 November 26 to no later than 2020 January 28.

• That the motions at the in-camera session of 2019 September 25 related to property matters be approved

• That Trustees L. Pizzolato, B. Smith, C. Rahman, J. Bennett, and A. Morell be appointed to the Bylaw Ad Hoc Committee.

• THAT M. Fisher be reinstated as a member of the First Nation Advisory Committee.

• THAT Trustees B. McKinnon, L. Pizzolato, S. Polhill, and C. Antone be appointed as mentors to the three new Student Trustees for the period ending 2019 November 30.

• THAT the revised Political Activity on Board Property Policy (#9009) be approved. 
• THAT the revised Employee Code of Conduct Policy be approved

• THAT the Thames Valley District School Board Special Education Plan 2019-2020 be approved.

• That the existing attendance areas for Centennial Central PS/North London remain status quo.

• That the existing attendance area for East Williams Memorial PS remain status quo.

• That the motion to have the existing attendance area for Oxbow PS remain status quo be substituted with the following: That the subdivisions of Timberwalk 39T-MC0401 and Clear Skies 39T-MC1401 be permanently designated to the existing attendance area of Oxbow PS effective September 2020.

• THAT the subdivision plans of 39T-MC1301 and 39T-MC0902 be permanently designated to the existing attendance area of Delaware Central PS effective immediately

• That, in the absence of the Chair, the Vice-Chair be authorized on behalf of the Board to approve personnel changes as required during 2019 July and August.

• That the 2019-2020 Board and Advisory Meeting Schedule be approved.

•  THAT the revised Transportation Policy be approved

• THAT the Board decision regarding the Western Area Middlesex Attendance Area Review motions as follows be deferred to the 2019 June 25 meeting of the Board:

1. THAT the subdivision plans of 39T-MC1301, 39T-MC0902, and any other future subdivision plans contained in Area “A” as identified in the Watson & Associates Economists Ltd. Report “TVDSB: Middlesex Attendance Area Review (Supplementary Data), December 17, 2018” be permanently designated to the existing attendance area of Delaware Central PS
2. THAT the existing attendance areas for Oxbow PS / Valleyview PS / East Williams Memorial PS remain status quo. 3. THAT the existing attendance areas for Centennial Central PS / North London remain status quo. 4. THAT a Transition Committee be established at each of the elementary schools affected by a change based on the approved attendance areas.

• That a Bylaw Ad Hoc Committee be established in the fall of 2019 to review the Trustee Code of Conduct and any other required changes to the TVDSB Bylaws with a report due to the Board no later than 2020 April 28.

• That the Thames Valley District School Board (“TVDSB”) approve a 2-year renewal option with Deloitte LLP to provide external audit services to the TVDSB for the period of 2020 January 1 to 2021 December 31.

• THAT the Chair write a letter to the Minister of Education expressing the concerns of the board regarding Education funding announcements. 

• THAT the School Committees of Caradoc, Centennial Central, Delaware Central, East Williams Memorial, Oxbow, Parkview and Valleyview Public Schools be disbanded.

• That the motions at the in-camera session of 2019 March 26 related to personal and legal matters be approved.

• THAT Cassie Krygsman be appointed the alternate for the Community Services Community Coordination Network on the Special Education Advisory Committee for the term ending 2022 November 30.

• That the Draft 2019-2020 School Year Calendars be submitted to the Ministry of Education for approval.

• THAT a maximum of $3,700 be allocated from the Trustee budget to furnish the Chair’s office.

• THAT Bette Summers(Life Long Learning Administrator), Ursula Doxtator (Elected Councillor) and Charity Doxtator (Elected Councillor) be appointed to the First Nations Advisory Committee for the 2018-2019 term ( 2018 December 18– 2019 November 30).

• THAT the Professional Development requests from Trustees C. Rahman, J. Skinner, A. Morell, L. Pizzolato, S. Hunt, B. Yeoman; and Student Trustees S. Chun and I. Frick to attend the 2019 Public Education Symposium be approved.

• THAT the Assessment and Evaluation of Student Achievement policy (#5003) be rescinded

Arlene Morell, Chair of the Board
Joyce Bennett, Vice-Chair of the Board
Laura Elliott, Director of Education and Secretary
Jeff Pratt, Associate Director and Treasurer

• That the motions at the In-Camera session of 2018 November 27 related to personal and legal matters be approved.
• THAT the following individuals be appointed as members of the Thames Valley Parent Involvement Committee:
• Lori Martinez (Parent Member for a 1 year term, representing London wards 1, 11, 12, and 14).
• Laura Gonzalez (Parent Member for a 2 year term, representing London wards 2, 3, 4, 5, and 6).
• Sarah Thomson (Parent Member for a 2 year term, representing London wards 7, 8, 9, 10 and 13).
• Theresa Whaley (Community Member for a 1 year term representing Thames Valley Home and School Associations).

• THAT the 2017-2018 internal appropriations of accumulated surplus of $23,680,833 and
• $950,994 for Thames Valley Education Foundation as outlined in Chart 1
• (See Audit-2), be approved.

• THAT the TVDSB Board of Trustees compose a joint letter with the Thames Valley Parent Involvement Committee to the Ministry of Education regarding the pause on the Reaching Out Grants.

• THAT the revised School Rededications, Opening and Closure policy (#2007) be approved. 

• THAT the proposed amendments to the First Nations Advisory Committee Terms of Reference be approved

• THAT Aberdeen Public School, Ealing Public School, Knollwood Public School, Nicholas Wilson Public School, Trafalgar Public School, Arthur Voaden Secondary School, Clarke Road Secondary School, B. Davison Secondary School, Glencoe District High School, Ingersoll District Collegiate Institute, Montcalm Secondary School, North Middlesex District High School, West Elgin Secondary School and Westminster Secondary School be approved for potential facility collaborations.

• The agenda was approved on motion of Trustee C. Goodall, seconded by Trustee P. Jaffe.

• THAT the recommended renewal projects for the Education Centre for 2018/2019 be approved and funded through unappropriated surplus for $2,131,248.

• THAT the Director of Education Performance Review Policy be approved.

• THAT membership to the Ontario Student Trustees Association be renewed.

• THAT the Annual Report to the Board of Trustees and Forwarded to the Ministry of Education for the year ended 2018 August 31 be approved and submitted to the Ministry of Education.

• That the motion approved at the in-camera session of 2018 September 11 related to a personal matter be approved.

• That the renovation of rooms 145, 146, and 147 at Louise Arbour F.I. P.S. be approved for a new International Welcome Centre and 50-person multi-purpose meeting room funded through unappropriated accumulated surplus in the amount of 1.735 M.

• THAT additional funding of $100,000 for the purchase of spare equipment and support maintenance services to minimize risk of telephone service disruption to the Board in the event of telephone system hardware failures be approved. To be funded through unappropriated accumulated surplus.

• THAT an in-year budget request of $100,000 to pay a third party vendor (“vendor”) to research and write a comprehensive Business Continuity Plan (“BCP”) and a Disaster Recovery Plan (“DRP”) be approved. To be funded through unappropriated accumulated surplus.

•  THAT E. Young be appointed to the First Nations Advisory Committee

• THAT Trustees B. McKinnon, A. Morell, and P. Schuyler be appointed to continue as mentors to the three new Student Trustees for the period ending 2018 November 30. 

• THAT the Supporting Students with Prevalent Medical/Health Conditions in Schools Policy be approved.
• THAT the Medical/Health Support for Students Policy (#5001) be rescinded.
• THAT the Medical/Health Support for Students Procedure (#5001a) be rescinded.
• THAT the Asthma and Students Procedure (#4019a) be rescinded.
• THAT the revised School Councils Policy be approved.
• THAT the School Councils Policy (#3003) be rescinded.
• THAT the School Councils – Conflict Resolution Process for Internal School Council Disputes Policy (#3007) be rescinded.
• THAT the School Councils – Parent Members Policy (#3008) be rescinded.
• THAT the School Councils – Conflict Resolution Process for Internal School Council Disputes Procedure (#3007a) be rescinded.
• THAT the Home & School Associations Policy be approved.
• THAT the Home & School and other Parent and Student Associations Policy (#3002) be rescinded.

• THAT the priorities and goals of the 2018-2022 Strategic Plan for the Thames Valley District School Board be approved.

• THAT the Board approve a further use of $1.8 million of Board-Supported Capital Appropriation of accumulated surplus to fund the Southside Public School addition.

• Staffing Officers (1.0 FTE)
• Additional Noon Hour Supervisors – 31
• Qualtrics Enterprise Suite
• Continuous Intake Student Success Pilot
• Global Competencies Regional Facilitators
• Bus Transportation, Tools and Facility Rental for Aviation Program
• Robotics Initiative – Elementary
• FIRST Robotics Competition (FRC)
• System Secondary School Literacy Support – OSSLT
• Music Instrument Enhancement $50,000 each year for 2 years
• Musical Instrument Replacement Investment
• Adaptive Arts Programming Investment
• Technological Education/Machine Safety and Program Equipment Support
• Technological Education/Software to Support Program Needs
• THAT the Branding TVDSB initiative ($250,000 over 2 years) be included in the 2018-19 budget.
• THAT the Building and enhancing Family Engagement initiative be increased to 88,000 and be included in the 2018-19 budget.
• THAT the Diversity and Inclusion Officer including PD, supplies and services (1.0 FTE) initiative be included in the 2018-19 budget.
• THAT the Elementary STEAM Equipment Fund initiative be included in the 2018-19 budget.
• THAT $50,000 be included in the 2018-19 budget to create a one-time “Chill Room” Fund for schools.
• THAT the Flagpole budget initiative be referred back to Administration with a report to come forward to Trustees.
• THAT the 2018-2019 revenue budget of $973,042,190 and the 2018-2019 expense budget of $975,262,054 be approved.
• THAT the projected 2018-2019 deficit for compliance purposes of $2,323,220 be funded from the August 31, 2018 accumulated surplus through the following appropriations:

Unappropriated Accumulated Surplus (379,023)
Other Operating Appropriations (531,631)
Amount for Future Internally Supported Capital Projects (1,470,000)
Future Amortization of Internally Supported Capital Projects 57,434
Compliance Surplus/ (Deficit) (2,323,220)
Non-Compliance Items 103,356
Overall Surplus/ (Deficit) (2,219,864)

• THAT the new French Immersion Public School located in Sparta be named Éva Circé-Côté French Immersion Public School.
• THAT Port Stanley Public School be renamed Kettle Creek Public School.
• THAT the motion approved at the in-camera session of 2018 May 22 related to a personal matter (item 9.d) be approved.
• THAT the motion approved at the in-camera session of 2018 May 22 related to a personal matter (item 9.g) be approved.
• THAT the motion approved at the in-camera session of 2018 May 22 related to personal matters (item 9.h) be approved.
• THAT the motion approved at the in-camera session of 2018 May 22 related to a personal matter (item 9.i) be approved.

• THAT the 2018-2019 Board and Advisory Meeting scheduled be approved.

• THAT Student Trustees T. Kennedy, S. Kim, and N. Lavdas and incoming Student Trustees be approved to attend the Ontario Student Trustee’s Association Annual Conference 2018 May 24-27. 

BE IT RESOLVED THAT Fairmont Public School, at 1040 Hamilton Road, London ON, close effective 2020 June 30, and declared surplus.
THAT Tweedsmuir Public school junior kindergarten to grade 8 new attendance are be approved, as per Figure 01, effective 2020 July 01
THAT the students residing in the proposed Tweedsmuir Public School attendance area be accommodated at Tweedsmuir Public School, effective 2020 July 1.

• THAT Trustee C. Goodall be appointed as the voting delegate at the OPSBA 2018 Annual General Meeting.
• THAT Trustee M. Reid be appointed as the alternate voting delegate at the OPSBA 2018 Annual General Meeting.

• 3.0 FTE Social Services (Social Workers);
• 3.0 FTE Speech-Language Pathologies;
• 3.0 FTE Psychological Services Staff;
• 2.4 FTE Social Workers/School Support Counsellors;
• 2.4 FTE Psychological Services Staff;
• 17.7 FTE Elementary Guidance Teachers;
• 15.4 FTE Educational Assistants; and
• 2.0 FTE Social Workers/School Support Counsellor.

• THAT an Attendance Area Review be conducted for the attendance area (inclusive for assigned/future holding zones) of Parkview P.S., Valleyview P.S., Oxbow P.S., and Delaware Central P.S.
• THAT the review, as per the TVDSB Attendance Area Review procedure, be commenced no later than 2018 November 27 with the final report presented to Trustees no later than 2019 May 28.
• THAT, during the review, consideration of boundary adjustments be given to the boundaries for Caradoc P.S., East Williams Memorial P.S. and Centennial Central P.S.

• THAT the motions approved at the in-camera session of 2018 March 27 related to personal and property matters be approved.

• THAT Trustees J. Bennett, C. Goodall, B. McKinnon, M. Reid, and R. Tisdale be appointed to sit on the Selection Committee for the new French Immersion School in Elgin County; and for consideration, the renaming of Port Stanley Public School.

THAT 2.5 FTE additional teacher-librarians be allocated to ensure that every secondary school has a minimum of .67 FTE teacher-librarians.

THAT an additional 2.5 FTE teachers be allocated to ease timetabling conflicts, address the breadth of programming, and reduce the number of on-line courses students must take in schools with student enrollment below 400 FTE.

That the costs of hiring the following incremental staff for September 2018 be included in the 2018-19 Budget:
• 5.33 FTE secondary ESL/ELD teachers,
• 1.5 FTE secondary ESL/ELD Teacher on Special Assignment (TOSA),
• 1.0 FTE secretary to support ROAC,
• 6.0 FTE elementary ESL/ELD TOSA’s,
• 18.0 FTE elementary ESL/ELD teachers,
• FTE ESL/ELD elementary Learning Co-ordinator,
• 10.0 FTE elementary Learning Support Teachers (Special Education),
• 1.0 FTE Learning Co-oordinator – Equity and Inclusive Education

• THAT the vote made on 2017 December 19 regarding the proposed increase to the Facility Services department’s permanent staffing complement in the form of a 1.0 FTE Project Coordinator and 2.0 FTE Project Supervisors be RECONSIDERED.
• THAT the Board approves an increase to the Facility Services department’s permanent staffing complement in the form of a 1.0 FTE Project Coordinator and 2.0 FTE Project Supervisors.

• THAT the Naming of Schools Policy be approved. 

• Additional Physical Education Support in the amount of $88,000
• Tech Renewal Funds in the amount of $275,000
• Windows 10 and MS Office Suite Training in the amount of $100,000
• Professional Development - training and speakers for Business Services in the amount of $10,000
• Business Services casual salaries and benefits to support current workload pressures in the amount of $125,000
• Consulting fees for implementation of on-going projects in Business Services in the amount of $100,000
• Training of additional staff to deliver the new International Baccalaureate program in the amount of $30,000
• Replacement of obsolete network switches in schools in the amount of $299,000.
• Further advancement of electronic data collection and reporting functionality during the board's budget development process in the amount of $225,000
• Consultation feeds for the review and re-design of space at the Education Centre in the amount of $250,000
• Strong Start to Reading in the amount of $20,000.

• THAT a new single track SK to grade 7 French Immersion Public School open at 45885 Sparta Line, St. Thomas, effective 2018 July 1. 

• That the Board forwards the Proposed Executive Compensation Program for Ontario’s Publicly Funded School Boards template for TVDSB and the public input to the Ministry of Education.

• THAT the Chair of the Board write a letter to support the waiving of school taxes for  the Special Ability Riding Institute (SARI), a registered charity in Arva, resulting from proposed amendments to the SARI Act of Ontario and a bylaw of the municipality of Middlesex Centre allowed by the SARI Act.

• THAT Sue Doxtator be appointed to the Thames Valley Parent Involvement Committee as the Indigenous Parent Member for the term ending 2018 November 30.

• THAT the Health and Safety Policy be approved.
• THAT the Ancillary and Non-Instructional Materials Policy be approved.
• THAT the Political Activity on Board Property Policy be approved.

• THAT the Draft 2018-2019 School Year Calendars be submitted to the Ministry of Education for approval