Visitors to the School
All visitors, including parents and guardians, entering the school or the playground areas must first report to the office to sign in and pick up a volunteer/visitor tag.
Parents/guardians and visitors are asked to park in the staff parking lot or on the street in front of the school. The circular drive in front of the school is not to be used by parents dropping their children off/picking them up or for parking while in the school as it is a fire zone area. Please use the designated parking spots. We need a clear route for bus operators to drive around the school to pick up students at the end of the day.
We are very grateful to all of you who volunteer at the school in so many ways. You are reminded that, normally, if you are volunteering for a field trip, the expectation is that you ride the bus with the students. We have a legal requirement for student:adult ratio and that is why we need parent volunteers.
Criminal Background Checks
If you are planning to volunteer in the classroom or for school trips and have not filled out a volunteer application form, please request one from the office. If you did receive a Criminal Record Check from the Police Department last year, an Offence Declaration form must be completed. This Declaration must be signed annually. If you are unsure as to what forms you have filled out, call the secretary and she will let you know. We recommend that you complete the Record Check in September, even if you are unsure if you are going to volunteer. We cannot allow adults to attend field trips or volunteer until we have the Criminal Record Check on file at the school.
Arrival Time for Students
Students must not be dropped off before 8:50 a.m., as there is no supervision prior to this time.
Attendance / Absence / Late
Regular attendance is necessary for a good education. It is the policy of TVDSB to follow the Safe Arrival Procedures to enable the school and parents/guardians to account for any student=s unexplained failure to arrive at school. It is the responsibility of the parents/guardians to inform the school on a timely basis if their child is going to be late or absent. An attendance line is available 24 hours, 7 days a week, to assist with this requirement. The message should state:
If no notification is given, the school office will contact the home or parent's/guardian's place of employment to confirm the whereabouts of the student.
Students who are late should report to the office for a late slip.
In cases of excessive absenteeism, the school may involve the attendance counsellor.
Students who need to be released from school early should bring a note from home and must be signed out at the office.
Communication Between Home and School
Open communication between home and school is essential for student success. The first point of contact should always be the classroom teacher. In an emergency or to arrange appointments please contact the main office and we will either pass on the message or have your child speak with you. It is important that we know when a child is sick or is being picked up early.
Students who are not well enough to do their work and play outside are encouraged to stay home. If students become ill at school, someone will contact a parent/guardian to ask that the child be taken home as soon as possible. We do not have a suitable area to accommodate sick children nor do we have the supervision for this.
Lice / Pediculosis
If your child develops a case of head lice, please contact the school immediately. The child should be kept at home and treated with a head lice shampoo and removal of nits. If head lice is detected at school, parents/guardians will be contacted. Children may return to school with written confirmation that treatment has been completed and that there is no evidence of nits. We also send a letter home with affected classes asking parents/guardians to be extra-careful to check their children for signs of the problem.
The TVDSB has a policy concerning the administration of prescription medication to students by school personnel. Administration of prescription medication at school requires the parent/guardian to complete annually an authorization of medication form. This form is available at the school office and requires a doctor=s signature. All medication is the responsibility of the parents/guardians and must be delivered to school in the original container provided by the pharmacist and is clearly labelled, specifying the student=s name, the medication, the prescribed dosage, the frequency, the method of administration, and the dates for which the authorization applies. All medication is stored in a secure location.
Staff will not administer non-prescriptive medication to students.
Hickson Central School is a >Peanut Safe School=. This means you must not send your child to school with snacks or lunch containing peanuts or other nuts. There are students at Hickson who have a severe allergy to peanuts, peanut butter, peanut oil, and all foods containing traces of peanuts.
If these students ingest or come into physical contact with these products, it may trigger a strong reaction. Symptoms might include hives, itching, swelling, vomiting, coughing, difficulty swallowing or breathing, and life threatening anaphylaxis.
While we recognize that it may pose something of an inconvenience when packing lunches, the best way to ensure the safety of students with severe allergies is to ask that all parents try to ensure that food items, sandwiches, etc., which are sent to school do not contain peanut or nut products. When purchasing items such as brownies, granola bars, etc., read the labels carefully to avoid items that may contain traces of peanuts, nuts or nut oil. We would ask, as well, that items sent in for class consumption be either sent in their original container [if purchased] or have an ingredients list attached [if home baked].
In the event of an emergency, we have an emergency response plan in place and our teachers have received training on the use of the Epipen.
Special Medical Conditions
It is a parental responsibility to ensure the school is aware of any special medical needs or allergies your child may have. Contact the office directly in writing and provide us with detailed directions and required medications.
Those parents who do will receive an Individual Medical Emergency Plan form to complete and return to the school in early September.
Each year we have six fire drills, three in the fall and three in the spring. We have two tornado drills, one in the fall and the other in the spring. Finally, we conduct two code red / lock down drills annually. We run these drills in order to practice in case of an actual emergency. The procedures for each of the drills will be reviewed with the students.
Changes of address, telephone number, custody status, job, emergency contact person, doctor, etc. should be reported to the school secretary so that our records are always accurate and up-to-date.
Inclement Weather Bus Procedures
Transportation delays or cancellations occur for a variety of reasons including fog, snow, or other weather conditions. Fog delays sometimes occur even when it appears clear in parts of the Hickson community.
In the event of a transportation delay, the delay will last for two hours. If, after the delay, transportation is cancelled, the school will remain open and there will be NO AFTERNOON transportation. If a student attends school on such a day, parents/guardians are responsible for ensuring their child/ren arrives home safely.
In the event of a transportation cancellation, there will be no transportation, morning or afternoon even when the school remains open.
Parents/guardians should be reminded that decisions to delay or cancel student transportation services are made in the best interests of student safety. Remember to listen to your radio [101.3 or 103.1 FM] for the Acode word@ WOODSTOCK REGION OR WOODSTOCK SCHOOLS or check the Southwestern Ontario Student Transportation Services website at www.mybigyellowbus.ca.
Administration will consider indoor recesses and cease outdoor activity when the temperature is at or lower than -15BC or when we have a heat advisory in the spring.
Lost and Found
We have had an unusual amount of lost belongings in the past year. All student belongings should be clearly marked with the student=s name. The school cannot take responsibility for personal belongings. Found items are placed in the lost and found bin outside the activity room doors. Throughout the year, unclaimed articles are forwarded to local community agencies.
Dress for Physical Education
Because of the nature of the program, it is expected that all students will have a change of clothing to wear during Physical Education classes. Running shoes are necessary for all indoor P.E. activities.
Students are asked to adhere to the following guidelines while using the playground equipment:
Leaving School Property
Once at school, students may not leave the property without verbal or written permission.
Students are encouraged to bring healthy & litterless lunches.
Students are expected to:
The school cannot accept responsibility for items brought from home, therefore students are encouraged to leave valuables at home.
Cell Phones, iPODS, etc.
These are not to be used at school between 8:50 a.m and 3:30 p.m. unless under the teachers’ supervision for curriculum related activities. Texting at school is not allowed.
In addition to the above items students are asked not to bring any electronic devices toschool.These include all types of video game consoles.
Bus students will depart from their assigned doors when dismissed.
Students are to leave the school property as soon as they are dismissed, unless they are involved in a school activity. Supervision is not provided after school hours.
Parents/guardians must pick up their child(ren) at 3:30 p.m. through the front doors of the school. Students will not be dismissed without the adult being present.
School Bus Safety
To maintain a high standard of safety for our students while travelling on the school bus, we ask that all parents be aware of the rules of conduct for students.
As parents you can help us immeasurably in our efforts by becoming aware of the regulations and making sure your children understand them.
1. Every student is responsible for good conduct on the school premises and while travelling to and from the school on the bus.
2. Punctuality is important - be at the bus stop on time, as the bus cannot wait.
3. Students are expected to board and leave the bus quietly, in single file, without running or shoving.
4. Students are expected to sit quietly and talk with quiet voices.
5. Students are expected to sit in their assigned seats and remain seated at all times.
6. All students are to listen to the bus driver.
7. Students are not to eat while riding the bus.
Inappropriate behaviour may result in a loss of riding privileges. Nine buses drop off and pick up Hickson students each day. Please assist our drivers by not parking or stopping in the Bus Loading Zone. Riding another bus is not allowed. Parents are expected to transport students to other students= homes.
The TVDSB will only transport a student assigned to a particular bus to and from their permanent address/bus stop.
Thames Valley District School Board Policies
All TVDSB board policies can be found at www.tvdsb.on.ca under the Policies, Procedures and Independent Procedures tab.
Provincial Curriculum Documents and the Provincial Code of Conduct (under Safe Schools Project) may be accessed at www.edu.gov.on.ca.
Assessment and Evaluation
Message to Parents/Guardians and Students
In April 2010, the Ministry of Education released a new document called Growing Success, Assessment, Evaluation, and Reporting in Ontario Schools (available at www.tvdsb.ca ÷ under Programs ÷ under Assessment and Evaluation). The document provides details regarding new assessment and evaluation practices which all teachers in Ontario must implement.
The new Assessment and Evaluation (Growing Success) Policy and Procedure developed by the Thames Valley District School Board is also found on the Board=s website at www.tvdsb.ca ÷ under Board ÷ under Policies and Procedures ÷ Assessment and Evaluation (Growing Success) Policy and Procedure #5015. These documents clearly describe the important roles that teachers, students, principals, parents and superintendents play in ensuring fair, transparent and equitable assessment and evaluation practices to meet the learning needs of all students.
The Board also developed a new homework guideline and parent brochure (also found on the Board=s website) to assist teachers, students and parents/guardians in the assignment and completion of homework.
We invite you to review these new policies and procedures and to discuss with staff at your school.
Thames Valley District School Board is committed to providing high quality education for all students. We are confident that by working together, we will be able to achieve this goal.
Best wishes for a successful school year!
Executive Superintendent, Program Services